BY-LAWS
OF
GRASSY KNOLL PROPERTY OWNERS'
ASSOCIATION, INC.
ARTICLE I
Definitions
As used in these By-Laws:
Section 1.01. The term "Corporation"
shall mean Grassy Knoll Property Owners' Association, Inc.
Section 1.02. The term "Act" shall mean
The Indiana Not-For-Profit Corporation Act of 1971, as amended from time to
time.
Section 1.03. The term "Articles" shall
mean the Articles of Incorporation of the Corporation, as amended and in effect
from time to time.
Section 1.04. The term "By-Laws" shall
mean the By-Laws of the Corporation, as amended and in effect from time to
time.
Section 1.05. The term "Development"
shall mean the development known as Grassy Knoll, which is situated in Hamilton
County, Indiana.
Section 1.06. The term "Developer" shall
mean M-N Enterprises, an Indiana partnership and the Developer of the
Development, and any successor thereto with respect to the Development.
Section 1.07. The terms "member" and
"membership" shall mean, respectively, a member and membership of the
Corporation.
ARTICLE II
Identification
Section 2.01. Name.
The name of the Corporation is Grassy Knoll Property Owners'
Association, Inc.
Section 2.02. Principal Office and
Resident Agent. The location of the principal office of the
Corporation and the designation of the resident agent of the Corporation shall
be as specified in the Articles.
Section 2.03. Seal.
The Board of Directors may, if it so chooses, provide a corporate seal
which shall be in the form of a circle, and shall have inscribed thereon the
name of the corporation and the word "Indiana".
Section 2.04. Fiscal Year.
The fiscal year of the Corporation shall begin on the first day of
January in each year and end on the last day of December,.
ARTICLE III
Membership
Section 3.01. Qualifications for
Membership. The qualifications for membership shall be
those prescribed in the Articles.
Section 3.02. Evidence of Membership.
The Board of Directors of the Corporation shall have the power (but not
the duty) to cause the issuance of evidences of membership in the corporation
to the members thereof in such form as the Board of Directors shall
prescribe. As of the date of the
adoption of this Code of By-Laws, the Board of Directors has taken no action
(except the adoption of this By-Law) with respect to evidence of membership in
the Corporation.
Section 3.03. Transfer of Membership.
Membership shall be transferable, but the transfer will be effective
only when made to a person who qualifies for membership and when noted on the
records of the Corporation. A member
will transfer his membership to his successor in interest as part of the
transaction whereby he disposes of his interest in the real estate which
qualified him for membership. The
Secretary, upon request, will make note of such transfer upon the records of
the Corporation, but need not, unless requested, issue a new certificate to the
successor in interest of the previous existing member.
ARTICLE IV
Meetings of Members
Section 4.01. Place of Meetings.
Any meeting of the members may be held at any place within Hamilton
County, Indiana, as designated in the notice of the meeting.
Section 4.02. Annual Meeting.
The annual meeting of the members shall be held at 7:00 p.m. in the
evening of the third Monday in July of each year. If that day is a legal holiday, said meeting shall be held on the
next day not a legal holiday. Failure
to hold the annual meeting at the designated time shall not work any forfeiture
of the charter or dissolution of the Corporation.
Section 4.03. Special Meetings.
A special meeting members may be called by the President, by a majority
C.-Board of Directors, or by a written petition signed by members, having the
right to vote at least one-half (1/2) of all of the votes entitled to be cast.
Section 4.04. Notice of Meetings.
A written notice of meeting stating the place, day, and hour of the
meeting and, in the case of a special meeting (or when required by any
provision of the Act, Articles or By-Laws) the purposes of the meeting, shall
be delivered or mailed by the Secretary to each Class A member who according to
the Corporation's records is entitled to vote at such meeting, at least ten
(10) days before the date of the meeting.
Such notice, if mailed, shall be mailed postage prepaid to each such
member at the member's post office address as the same appears upon the records
of the Corporation. Notice of any
members, meeting may be waived by a writing filed with the Secretary of the
Corporation before, at, or after the time of the meeting, or by attendance at
the meeting.
Section 4.05. Voting Rights.
The voting rights of the members shall be as prescribed in the Articles
or Declaration of Covenants, Conditions and Restrictions. A vote attributable to a single-family lot
in the Development (each hereinafter called a "voting unit") shall be
cast as follows:
A. If
the voting unit is owned by one person, the vote shall be cast by that person.
B. If
the voting unit is jointly owned, the vote shall be deemed properly cast if
cast by any one of the joint owners in the absence of any written objection by
any co-owner.
C. If
the voting unit is jointly owned and the joint owners, or any of them,
desire that the vote be cast in different ways, or that it not be cast, then
the vote attributable to the voting unit shall be deemed properly cast if cast
by not less than a majority of the joint owners of the voting unit present in
person or by proxy at the meeting.
Section 4.06. Proxies.
Any member entitled to vote may vote in person or by proxy. No proxy shall be valid after eleven (11)
months from the date of its execution, unless a longer period is specified in
the proxy instrument.
Section 4.07. Quorum and Manner of
Acting. Except as provided in the Declaration of
Covenants, Conditions and Restrictions, a quorum shall be deemed to be present
at any annual or special meeting of the members if, at such meeting, the owners
of not less than thirty percent (30%) of the single-family lots in the
Development are present in person or by proxy.
In the case of a vote conducted entirely by mail or by consent action,
the requirement of a quorum shall be satisfied by the receipt of validly
executed ballots from members entitled to vote thirty percent (30%) of the
total number of votes entitled to be cast, according to the Corporation's
records. Any meeting of members,
including adjournments thereof, may be adjourned to a later date although less
than a quorum is present. Any question
which comes before the members of the Corporation shall be determined by a
majority of the votes cast with respect to the question, except as otherwise
herein provided or as may otherwise be provided by law.
Section 4.08. Action by Consent.
Any action required to be taken at a meeting of members, or any action
which may be taken at a meeting of members, may be taken without a meeting but
with the same effect of a unanimous vote at a meeting, if, prior to such
action, a consent in writing, setting forth the action so taken, shall be
signed by all members entitled to vote with respect thereto, and such consent
is filed with the minutes of members, proceedings.
Section 4.09. Mail Voting.
The Board of Directors by resolution from time to time may permit voting
at any meeting of members by mail, or may provide for a mail vote without a
meeting, upon any question which might properly come before the members. In either case, not less than fifteen (15)
days before the vote is to be counted, the Secretary shall mail to each member
entitled to vote upon the question a ballot stating specifically (a) each
question to be voted upon and (b) the hour and date upon which the vote is to
be counted, and shall enclose therewith an envelope addressed to the Secretary
for returning the ballot. In the case
of mail voting at meetings, only validly executed ballots actually received by
the Secretary as of the start of the meeting shall be counted for purposes of
determining a quorum or any question to be determined at the meeting. When a vote is conducted entirely by mail
without a meeting, only validly executed ballots actually received by the
Secretary as of the hour and date specified in the ballot shall be counted for
purposes of determining a quorum or any question to be determined by the vote.
Section 4.10. Record Date. Only such persons as shall appear as
members upon the books of the Corporation at the close of business on the date
on which notice of the meeting or written ballot (if no meeting is to be held)
is mailed shall be entitled to vote on any question which comes before the
meeting.
ARTICLE-V
The Board of Directors
Section 5.01. Qualification and
Election. The affairs of the Corporation shall be
managed by a Board of Directors consisting of two (2) Directors, each of whom
shall be a member. Each member of the
first Board of Directors designated in the Articles shall serve until the
Developer elects to turn over control of the Corporation to the members, at
which time the Developer shall appoint five (5) members to act as the interim
Board of Directors until the next annual meeting of the Corporation. Thereafter, the Board of Directors of five
(5) members shall be elected by the members of the Corporation, voting in
accordance with the Articles and, By-Laws, at each annual meeting of the
members. Each of the Directors elected
shall serve for a term of one (1) year, but shall hold his office until his
successor shall have been duly elected and qualified.
Section 5.02. Vacancies.
Any vacancy that shall occur on the Board of Directors shall be filled
by a majority vote of the remaining Directors, and the Director so chosen shall
serve the unexpired portion of the term of the person whom he replaces.
Section 5.03. Annual Meeting.
The Board of Directors shall hold an annual meeting immediately after
the annual 'meeting of the members, for the purposes of organization, election
of officers, and the consideration of any other business that properly may be
brought before the meeting. The failure
to hold any annual meeting at the designated time shall not work any forfeiture
of the charter or dissolution of the Corporation.
Section 5.04. Special Meetings.
Special meetings of the Board of Directors may be called at any time by
the President on written request of any two (2) Directors.
Section 5.05. Notice of Meetings.
No notice of the annual meeting 'of the Board of Directors shall be
required. Written notice stating the
place, day, and hour of a special meeting shall be delivered or mailed by the
Secretary to each Director at least three (3,) days before the date of the
meeting. Notice may be waived by any
Director in a writing filed with the Secretary before, at, or after the
meeting, or by attendance in person.
Section 5.06. Place.
All meetings of the Board of Directors of the Corporation shall be held
at such place as may be specified in the respective notices, or waivers of
notice thereof, or as may otherwise be agreed upon unanimously.
Section 5.07. Quorum.
A majority of the Board of Directors shall constitute a quorum, except
for the filling of vacancies, in which case a majority of the existing
directors shall constitute a quorum.
The act of a majority of the Directors present at a meeting at which a
quorum is present shall be the act of the Board of Directors.
Section 5.08. Powers and Duties.
The powers of the Board of Directors shall include (but not be limited
to):
A. The
power to adopt and publish rules and regulations governing the use of those
parts of the Development that are or will be owned by or are otherwise under
control of the Corporation; and
B. The
power to exercise for the Corporation all the powers and duties of the
Corporation whose exercise is not reserved or committed to the membership of
the Corporation by the By-Laws or the Articles.
The duties of the Board of Directors
shall include (but not be limited to) the duty to fix, prior to the first day
of August in each year, the amount of the annual charge that is to be made
against each member of the Corporation, pursuant to the provisions for such a
charge that are contained in the Articles, the Declaration of Restrictions, and
the subdivision plat of the Development.
Section 5.09. Adoption of Rules and
Regulations. The Board
of Directors shall adopt rules and regulations relating to the use and
enjoyment of the pedestrian easements and any detention or easement areas
within the Development that are controlled or owned by the Corporation.
Section 5.10. Committees.
The Board of Directors may create such temporary and standing committees
as it shall deem necessary, and shall assign to each committee so created such
duties as the Board of Directors shall consider proper for assignment to such
committee; but the designation of any such committee and the delegation thereto
of authority shall not operate to relieve the Board of Directors or any member
thereof of any responsibility imposed upon it or him by law. The Board of Directors shall choose
committee members from the membership of the Corporation, and each such
committee member shall serve at the pleasure of the Board of Directors.
Section 5.11. Resignation and Removal.
Any Director may resign at any time by giving written notice to the
Board of Directors, President or Secretary.
Any Director shall be deemed removed if his membership in the
Corporation, or that of the organization which designated such individual to be
a member, is terminated. Any Director
may be removed for malfeasance in office by the vote of a majority of the
members who would be entitled to vote his election.
Section 5.12. Action of Consent.
Any action required or permitted to be taken at any meeting of the Board
of Directors may be taken without a meeting, if prior to such action a written
consent to such action is signed by all members of the Board of Directors, and
such written consent is filed with the minutes of proceedings of the Board of
Directors.
Section 5.13.
Indemnification. The Corporation shall indemnify any person
made or threatened to be made a party to any action, suit or proceeding,
whether civil or criminal, by reason of the fact that he is or was a Director,
member of the Executive Committee, or officer of the Corporation or of any
corporation which he served as such at the request of the Corporation, against
the reasonable expenses, including attorney fees, actually incurred by him in
connection with the defense of such action, suit or proceeding, or in
connection with any appeal therein, except in relation to matters as to which
it shall be finally adjudged in such action, suit or proceeding that such
Director, member of the Executive Committee officer or employee is liable for
negligence or willful misconduct in the performance of his corporate
duties. The Corporation may also
reimburse any such Director, member of the Executive Committee, officer or
employee for any amount paid upon any judgment and the reasonable cost of
settlement of any such action, suit or proceeding, if it shall be found by a
majority of a committee composed of the Directors not involved in the matter in
controversy that it was in the interest of the Corporation that such payment or
settlement be made and that such Director, member of the Executive Committee,
officer or employee was not guilty of negligence or willful misconduct in the
performance of his corporate duties.
ARTICLE VI
The officers of the Corporation
Section 6.01. Number.
The officers of the Corporation shall be a President, Secretary, and
Treasurer, and, in the discretion of the Board of Directors, not more than two
(2) vice Presidents and not more than two (2) Assistant Secretaries. Any person may hold two (2) offices at the
same time, except the offices of President and Secretary. No officer, except the President, need be a
Director.
Section 6.02. Election and Term of
Office. The officers shall be elected annually by
the Board of Directors at the annual meeting thereof. Each officer shall hold his office until his successor shall have
been elected and qualified, or until his death, resignation, or removal.
Section 6.03. Removal.
Any officer may be removed, with or without cause, at any time, by a
vote of not less than a majority of the Directors at a special meeting of the
Board called for the purpose of considering the removal.
Section 6.04. Vacancies.
Any vacancy in any office because of death, resignation, or removal, or
otherwise caused, shall be filled for the unexpired portion of the term by a
person chosen by the Board of Directors.
Section 6.05. President.
The President, who shall be chosen from the Directors, shall have charge
of the executive management of the operations of the Corporation; subject,
however, to the control of the Board of Directors. He shall, in general, perform all duties incident to the office
of President and such other duties as from time to time may be assigned to him
by the Board of Directors.
Section 6.06. Vice President.
A Vice President shall have such powers and perform such duties as the
Board of Directors may prescribe or as the President may delegate to him. During the absence or inability to act of
the President, a vice President shall act in his place.
Section 6.07. Secretary.
The Secretary shall keep, or cause to be kept, the books and records of
the Corporation and minutes of all meetings of the members and of the
Board. He shall at all times keep at
the principal office of the Corporation a complete and accurate list of the
names and addresses of all members and shall attend to the giving of all
notices in accordance with the provisions of these By-Laws and as required by
law. He shall be the custodian of the
records (except the financial records) of the Corporation and its seal and in
general perform all duties incident to the office of Secretary and such other
duties as from time to time may be assigned to him by the Board of Directors or
the President.
Section 6.08.
Treasurer. The Treasurer shall be the' financial
officer of the Corporation; shall keep or cause to be kept complete books and
records showing the financial condition of the Corporation. He shall have charge and custody of, and be
responsible for, all funds of the Corporation and shall deposit them in the
name of the Corporation in such banks, trust companies or other depositories as
shall be approved by the Board of Directors.
He shall receive, and give receipts for, moneys due and payable to the
Corporation; disburse the funds of the Corporation in accordance with the instructions
of the Board of Directors; render to the President, on request, an account of
all his transactions as Treasurer and of the financial condition of the
Corporation, and in general perform all the duties incident to the office of
Treasurer and such other duties as from time to time may be assigned to him by
the Board of Directors or the President.
Section 6.09. Assistants.
The Assistant Secretaries shall have such powers and perform such duties
as the Board of Directors may prescribe or as the President may delegate to
them.
ARTICLE VII
Corporate Books and Records
Except as otherwise provided by the
laws of the State of Indiana or these By-Laws, the books and records of the
Corporation may be kept at such place or places as the custodian thereof may
select, but all of such books and records shall be open for inspection by any
member of the Corporation for proper purposes at any reasonable time.
ARTICLE VIII
Execution of Checks and Contracts
Section 8.01. Execution of Checks.
Every check for the payment of money of the Corporation, and every
promissory note of the Corporation, shall, unless otherwise ordered by the
Board of Directors or required by law, be signed by the Treasurer of the
Corporation.
Section 8.02. Execution of Contracts.
Every contract (in addition to those mentioned, above in these By-Laws)
to which the Corporation shall be a party shall be executed in its name by its
President or vice President and attested by the Secretary or an Assistant
Secretary, and the Secretary or an Assistant Secretary may, when appropriate,
affix the seal of the Corporation thereto.
ARTICLE IX
Amendments
The power to add to, alter, amend, or repeal (wholly or
in part) these By-Laws is vested in the Board of Directors. The affirmative vote of not less than two (2)
Directors shall be necessary to effect any such
change.
These-By-Laws adopted and executed this
27th day of December, 1993, by the Board of Directors of Grassy Knoll Property
Owners’ Association, Inc.
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